Running a FixFlow Analysis
FixFlow maps have an additional capability that Canvas maps do not: you can run an automated analysis of the process you have mapped.
Open your FixFlow map.
Click the FixFlow button.
Click Run FixFlow Analysis.
The analysis runs automatically using the steps, people, tools, time, and cost information you have entered on the map. Once complete, you can download the report as either a Word document or a PDF.
Understanding Your FixFlow Report
A FixFlow report is broken down into several sections.
Workflow Overview: a snapshot of the map, including the total number of steps, how many are human actions versus technology actions, how many decisions, delays, and meetings are present, and a data completeness score showing how thoroughly the map has been filled in.
Executive Summary: a written overview of the process, highlighting the most significant bottleneck, the most costly inefficiency, and the highest impact opportunities for improvement.
Analysis Metrics: a set of headline figures, including:
Risk level
Number of bottlenecks found
An overall optimization score
Automation potential
Estimated time savings, both per run and annually
Estimated cost savings, both per run and annually
Time Analysis: a breakdown of time along the main path of the process, split into human time, technology time, meeting time, and delay time. This section also highlights the longest individual steps, and shows additional time added by each branch of a decision point.
Cost Analysis: the cost per run of the process, split into labor costs and tool costs, along with projected monthly and annual costs based on how often the process runs.
Team Workload: a breakdown of time and cost by each person involved in the process, so you can see where workload and cost are concentrated.
Tools Summary: a list of every tool used across the process, how many steps use it, and the combined cost of the steps that use it. This reflects labor cost from those steps, since there is no separate tool cost field to enter.
Branch Cost Breakdown: where a decision point exists, this shows the cost of each branch, so you can compare the cost of different paths through the process.
Key Findings: specific issues identified in the process, such as a step that consistently causes delay, a manual task prone to error, or a lack of standardization that adds review time.
Automation Opportunities: suggestions for where automation could be introduced, drawn from WorkflowMaps' own knowledge base of process improvements, along with the tools that would be involved and the estimated time saved.
Optimization Suggestions: further recommendations for improving workflow efficiency, such as delegating routine tasks or introducing a centralized system, each with a rationale for why it would help.